Are you experienced in managing operations of an organization? Do you have a passion for finance, efficiency, and organization? Would you like to work with a small non-profit comprised of dedicated staff, and help them to grow and prosper?  Then consider joining our team!

BirdsCaribbean is seeking to hire a full-time Operations Manager. 

Position Overview

BirdsCaribbean is a small but growing U.S. non-profit organization, funded by multiple income streams and running programs throughout the Caribbean region. We are seeking an Operations Manager to join the team who will support our day-to-day operations and strategic growth decisions that support our mission, projects, and programs. This position requires the highest level of trust and confidence. Primary duties and responsibilities include bookkeeping, financial tracking/budgeting, human resources, policy creation, compliance, and administrative and strategic support for multiple programs, memberships, and fundraising. The Operations Manager must maintain a collaborative and supportive relationship with BC’s Executive Director, its Board, and paid and volunteer program managers. This is a full-time employee position with some benefits that can be worked remotely from any location.  

Note: Due  to the need for experience and knowledge managing a 501 c 3 nonprofit under US tax and banking laws, applicants must be US citizens residing in the US, Puerto Rico, or the US Virgin Islands.

KEY RESPONSIBILITIES 

1. Perform financial activities and maintain appropriate financial records.

• Manage bookkeeping, accounts payable and receivable, and payroll.
• Work on the organizational budget with the Executive Director and Treasurer, and specific project budgets with program managers.
• Manage registrations and returns necessary for the organization’s financial transactions and compliance with regulations.
• Document financial policies and procedures in the organizational manual and implement best practices and financial controls.

2. Oversee operational/administrative functions of the organization.  

• Assist in monitoring the general inquiries inbox online (Info@birdscaribbean.org). 
• Research, monitor, and purchase supplies, systems, and policies for administrative and operational activities.
• Organize and maintain personnel files.
• Document operational, administrative, and personnel policies/procedures in the organizational manual.

3. Support programs of the organization.  

• Assist program staff in obtaining necessary information or tools.
• Complete monthly and ongoing review of program files/records to ensure compliance.
• Assist in program activities (e.g., correspondence, administration of MOUs, project budgeting/reports, purchasing, tracking small grants, and proposals) as appropriate and applicable.
• Assist in the organization and delivery of events, such as webinars, meetings, fundraising, workshops, conferences, or others, as assigned.

EDUCATION

Undergraduate degree required, advanced education such as a master’s degree in a relevant field and/or certifications are strongly preferred.

QUALIFICATIONS

• Proficient computer skills including use of financial accounting systems (QuickBooks experience preferred), standard Office programs, maintaining spreadsheets and databases, and navigating websites.
• 3-5+ years of employment related to business administration, ideally of a nonprofit organization or academic institution.
• Knowledge of nonprofit operations and ability to stay on top of regulations, requirements, and opportunities.
• Strong attention to detail and the desire to deliver high-quality work without exceptions.
• Ability to prioritize tasks, simultaneously manage multiple projects, and set/meet deadlines.
• Professional demeanor, team player, consistently positive attitude, and ability to communicate professionally and respectfully with a highly diverse audience.
• A strong, reliable internet connection.
• A passion or strong desire to support and advance conservation in the Caribbean; an interest and/or experience with birds or other environmental fields is a plus.

Employment Parameters

This is a full-time position (40 hours/week on average). It will require the flexibility to be available outside of normal working hours (i.e., 9 am – 5 pm) in certain cases, depending on the timing of specific deliverables and project deadlines. Pay will be commensurate with experience and local wage/cost-of-living considerations, and a benefits package will be developed in consultation with the candidate. 

The Operations Manager works in a changing environment that adjusts to the needs of the day, including developments in our various programs. The environment may, at times, be fast-paced with interruptions, distractions, and deadlines. The Operations Manager needs to be flexible and be able to adjust to changing assignments or activities.

How to Apply

Interested applicants should apply online using this link.  You will need to have the following documents ready to submit:

• A cover letter (1-2 pages max) that expresses why you are interested in this position and summarizes your qualifications and experience
• Current copy of your Resume or CV
• Personal References (3) and Background Check Consent.

Application period: April 5th to April 30th, 2023

About Us: BirdsCaribbean (BC) is a vibrant international network of members and partners committed to conserving Caribbean birds and their habitats in the insular Caribbean (including Bermuda, the Bahamas, and all islands within the Caribbean basin). Our mission is to raise awareness, promote sound science, and empower local partners to build a region where people appreciate, conserve, and benefit from thriving bird populations and ecosystems. We are a non-profit membership organization based in the U.S. With 33 years of experience, BirdsCaribbean has built an extensive and active network of more than 60 partners across 31 countries, which include environmental organizations, government agencies, institutions, businesses, tour guides, educators, and individuals.

BirdsCaribbean is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. BirdsCaribbean makes hiring decisions based solely on qualifications, merit, and business needs at the time. We look forward to hearing from you!